What is OneDrive for Business?

OneDrive for Business is an integral part of Office 365 or SharePoint Server, and provides place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time.

OneDrive for Business gives you one place to store, share, and sync your work or school files.

Store your work documents and related files
If you’re using Office 365 for Business, you get 1 TB of space in the cloud for OneDrive for Business. If your OneDrive for Business library is hosted on a SharePoint server in your organization, your organization’s administrators determine how much storage space is available.

All files that you store in OneDrive for Business are private unless you decide to share them. You can also share files and folders with specified co-workers so you can collaborate on projects. If you’re signed-in to Office 365, you may even be able to share with partners outside of your organization, depending on what your company allows.

Tip: When you send email from Outlook Web App, you can attach a OneDrive for Business file as a link, instead of sending an attachment. When you Attach a file as a link, you automatically give the people you send the message to permission to edit the file. Plus, you save space in everyone’s mailbox and encourage people to edit the same copy in OneDrive for Business.

To get to OneDrive for Business:

  1. Sign in to Office 365 or your SharePoint site with your work or school account.

    Office 365 portal sign in screen

  2. At the top of the page, click the app launcher Office 365 app launcher icon, and then click OneDrive.

    Office 365 navigation options

OneDrive for Business is provided to you through your organization’s subscription to SharePoint Online in Office 365 or through an on-premises installation of SharePoint Server.

Sync OneDrive for Business to your computer
To sync OneDrive for Business with your local computer, you’ll need the OneDrive for Business sync app which lets you synch your OneDrive for Business files to your computer. This sync app is available with Office 2016, or with Office 365 subscriptions that include Office 2016 applications.

To sync OneDrive for Business,

sign in to Office 365 or SharePoint, select OneDrive at the top of the page, and then click Sync.

Sync link at top of the page in SP2013

To find your OneDrive for Business, do one of the following:

  • You’ll find your synchronized files in your File Explorer, under the Quick Access panel. If you’re syncing an Office 365OneDrive for Business library, your synchronized files appear in the OneDrive@organization, OneDrive – organization, or OneDrive for Business folder.
    Synced OneDrive for Business folder in File Explorer Synced OneDrive for Business folder in File Explorer's Favorites Favorites listing for OneDrive for Business under SP2016
  • Click the OneDrive icon OneDrive notification tray icon/button in the notification tray, and then click Open your OneDrive for Business folder.

You can also work on your files locally, saving to the OneDrive folder, and your changes will be synchronized automatically with your OneDrive for Business library when you’re online.